More than 25 years of digital archive experience
We manage the entire process, from scanning infrastructure to access authorisation.
From documents to secure data
Digital Archive
We offer a digital archive service that turns your documents into accessible organisational knowledge in seconds through high-resolution scanning, OCR and accurate indexing.
Let’s discuss your project
Why is it needed?
Let your documents be at your fingertips in seconds.
Scanned but unindexed files simply create a new document pile in the digital environment.
A digital archive is not just a scanned image of a paper document; it is an integrated system that lets a document be found in seconds, be managed securely, and be stored sustainably.
25+ yıldijital arşiv deneyimi
200+organisations, projects completed
%99+target OCR/index accuracy
7/24secure, authorised access
Why Arşivist?
Where we make the difference in digital archiving.
High-accuracy OCR
We apply two-stage quality control targeting 99%+ index accuracy.
Long-life archive formats
With standards such as PDF/A and TIFF, your documents remain accessible in the future.
Integration with existing systems
We seamlessly connect the digital archive to your organisation’s existing software infrastructure.
Overview
A digital archive is the backbone of institutional memory.
A digital archive is not simply a scanned copy of a paper document. A properly built digital archive system is an integrated structure that lets a document be found in seconds, be viewed only by authorised people, be backed up regularly, and be managed traceably throughout its entire lifecycle.
In the digital archive projects we have run since 1999, we manage the whole process with a single team — from document preparation and scanning infrastructure to OCR full-text search, metadata schema, role-based access authorisation and long-life file formats. As a result, your organisation ends up with a searchable, secure and sustainable digital archive instead of scattered folders.
Use cases
Where does Digital Archive make the biggest difference?
Contract and legal document archive
Contracts, undertakings and legal correspondence become full-text searchable with OCR; deadline tracking and access authorisation reduce risk.
HR files
Personnel files move to a digital environment with secure, role-based access; the relevant department reaches the right document in seconds.
Technical and project archives
Technical drawings, specifications and project documents are enriched with metadata, so they can be found quickly even years later.
Corporate correspondence and paperwork
Incoming and outgoing correspondence is integrated into the digital archive, ensuring continuity of institutional memory.
Project scope
What do we deliver?
An auditable, sustainable scope scaled to your needs.
- 01Document preparation and careful scanning
- 02Full-text search with OCR
- 03Organisation-specific metadata schema
- 04Two-stage quality control
- 05Role-based access
- 06Integration with existing systems
- 07Automated backup and disaster recovery plan
- 08Long-life file formats for digital archiving (PDF/A, TIFF)
Delivery model
A step-by-step process
Every step is documented; scope and quality criteria are agreed at the start of the project.
- 01
Inventory analysis
Document types, priorities, resolution and output standards are defined.
- 02
Preparation and scanning
Documents are cleaned, organised and scanned with equipment suited to their type, preparing them for the digital archive.
- 03
OCR and indexing
Content is made searchable and enriched with defined fields.
- 04
Quality control and transfer
Image and data accuracy are checked before secure transfer to the target digital archive system.
- 05
Access and sustainability
Role-based access, backups and periodic audits keep the digital archive active and reliable.
Who is it for?
Scaled to your organisational structure.
- High-volume document operations
- Human resources departments
- Legal and contract teams
- Technical archives
- Libraries and museums
- Research centres
- Public institutions
- Banks and financial institutions
Frequently asked questions
Questions people ask about Digital Archive
What is a digital archive?
A digital archive is a system in which physical documents are transferred to an electronic environment through scanning, OCR and indexing, and stored securely for the long term together with access control, backup and search infrastructure.
How long does building a digital archive take?
The timeline depends on document volume, material type and the level of metadata detail required. After the discovery and inventory analysis, we provide a project schedule tailored to you.
In which formats is a digital archive stored?
For long-term access, formats compliant with archiving standards such as PDF/A and TIFF are generally used; other output formats are also supported depending on your needs.
Can scanned documents be searched?
Yes. With OCR (optical character recognition) technology, documents become full-text searchable, and can also be filtered using defined metadata fields.
How is the security of digital archive data ensured?
Role-based access permissions, activity logs and regular backups protect the information in your digital archive against unauthorised access.
Is integration with our existing software systems possible?
Yes, we can integrate the digital archive system with your organisation’s existing document management, ERP or corporate software.
The first step is discovery