Physical archiving
Find the document you need in minutes through inventory, appraisal, barcoding, boxing and location management.
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Supporting institutional memory since 1999
We preserve the document’s past,
We preserve the document’s past,
and make it accessible for the future.
From physical archives to digital transformation: secure, sustainable information management tailored to your organisation.
25+years of field experience
4complementary areas of expertise
360°physical-to-digital approach
One teamfrom discovery to post-delivery
How do we work on site?
We never put technology before the document.
We first understand the material and its use, then select the right equipment and method.
Instead of a standard scanning recipe, we assess the paper’s condition, document size, frequency of use, security level and target system together. This protects the material while producing genuinely usable digital information.
- Equipment and resolution suited to the document
- Calibration and two-stage quality control
- Organisation-specific indexing and access
The Arşivist approach
An archive is more than stored paperwork.
We transform institutional memory into a living, searchable and secure information system.
One expert team manages the entire process, from analysis and classification to scanning and software. Every solution is designed around your regulations, workflows and document structure.
Explore how we workEnd-to-end solutionsThe same care at every stage
The same care at every stage
of your document’s journey.
Complementary expertise spanning physical conservation to secure digital access.
Digital archive
Make your documents securely accessible through high-resolution scanning, OCR, indexing and quality control.
View detailsSoftware solutions
Document management with role-based permissions, fast search and integration with organisational systems.
View detailsConservation and restoration
Professional equipment and conservation solutions for sensitive documents, books and cultural heritage materials.
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Digital Archive
With a digital archive, your documents are at your fingertips in seconds.
The digital archive systems we build with high-resolution scanning, OCR and accurate indexing turn your documents into secure, searchable organisational knowledge that is accessible at any time.
With more than 25 years of digital archive experience, we manage your entire digital archive project with a single team — from document preparation and scanning infrastructure to metadata schema and role-based access control.
- Full-text search with OCR
- Role-based access and permissions
- Integration with existing corporate systems
Inside the projectEvery stage is visible,
Every stage is visible,
and every output is traceable.
We plan the work, checkpoints and deliverables clearly, from the archive’s first inventory to end-user access.
01 / Inventory
We first make the current state visible.
Document type, quantity, retention period, physical condition and current location are recorded. Project scope is based on real data, not estimates.
- Volume and document type analysis
- Risk and priority map
- Barcode and location plan
02 / Production
Digitisation is more than scanning.
Image, index and document matching are checked against defined criteria; errors are caught before delivery.
03 / Access
Information reaches the right person, securely.
With role-based permissions, powerful search and activity logs, the archive becomes a usable part of daily workflows.
Scenes from the fieldWhat happens
What happens
inside the archive?
Glimpses of daily work, from the storage room to the digitisation desk.
Needs by sectorDifferent documents,
Different documents,
the same level of care.
Every organisation has different documents, regulations and access expectations. We build the solution architecture around those differences.
Government and municipalities
File plans, retention periods, secure access and institutional memory.
01 Finance and insuranceHigh document volumes, auditable transaction history and role-based permissions.
02 Universities and educationStudent files, academic records, theses and research collections.
03 Culture and heritageA conservation-led process for rare works, books, maps and sensitive materials.
04
A clear and auditable process
The right method
The right method
for every document.
We make every project stage measurable, reportable and specific to your organisation.
- 01
Discovery and analysis
We assess document volume, type, physical condition and access needs on site.
- 02
Solution design
We create a project plan aligned with standards, security levels and organisational workflows.
- 03
Delivery and quality
Our experienced teams carry out classification, scanning, indexing and quality checks.
- 04
Handover and continuity
Training, reporting and support turn your archive system into a sustainable working structure.
Layers of control
Trust is never left to a single step.
Every project runs with separate checkpoints for physical documents, digital output and user access.
See the process in detail- 01
Document security
Intake, working area, chain of custody and return steps are defined at the start of the project.
- 02
Two-stage quality
Image, index and file integrity are verified through checks independent of the production team.
- 03
Measurable delivery
Production volume, error checks and delivery scope are presented with reportable outputs.
“Securing the Future for the Past”
We take the stage
We take the stage
at Heritage Istanbul.
We have taken part since 2022 in Turkey’s leading gathering for the preservation and restoration of cultural heritage.
In 2023, our CEO Hakan Kaçar took the stage in the panel “Restoration and Conservation Methods for Damaged Books and Papers” together with Prof. Pietro Livi of the University of Bologna and Consuelo Martinez Rendo of Preservation Technologies.
Discover our presence at Heritage Istanbul
Our AI Systems
Online & Offline AI-Powered Services
We support you with AI systems built by our expert teams, running on your organisation’s own infrastructure.
- AI-powered automatic document, face, object and voice recognition systems
- Machine learning systems
- Infrastructure for working with large models (LLMs)
- Offline AI system management
Projects delivered with confidence
We have supported the institutional memory of leading organisations across government, finance, education and industry in Türkiye.
