Public institutions and municipalities
Organises official correspondence and files in departmental and institutional archives according to a standard file plan, and tracks disposal processes in line with archiving regulations.
Document Archive Management System
Arşivist DAYS
A web-based archive management system that records your institutional memory
About the product
Let your printed archive be as accessible as anything digital.
Arşivist DAYS is a web-based management system that records your institutional memory, managing the printed documents in your organisation’s archives according to your archiving principles.
With Arşivist DAYS, your printed inventory is preserved, and printed documents in departmental and institutional archives become efficiently, easily and quickly accessible through a digital environment.
Overview
Why do you need a document archive management system?
The printed documents that build up in an organisation’s departmental and central archives become, over time, hard to find, get recreated unnecessarily, or are lost altogether without a proper document archive management system. A document archive management system organises these documents with a standard file plan and a digital record infrastructure, preserving institutional memory.
Unlike a traditional paper logbook, Arşivist DAYS tracks a document’s identifying details, location, loan-and-return status and disposal date all in one system. That means a public institution can find a file archived years ago, or a university a student file, within minutes.
Use cases
Arşivist DAYS kimler için uygun?
Universities and educational institutions
Manages student files, academic documents and administrative correspondence digitally with secure, role-based access.
Banks and financial institutions
Organises heavy paperwork traffic with a standard document archive management system, providing an audit-ready record infrastructure.
Library and archive directorates
Makes loan-and-return processes and the physical location of documents trackable from a single system.
What you gain
With Arşivist DAYS
- 01Easy access to your documents — use, copy and publish them as you wish.
- 02Multiple users can obtain information simultaneously and review and use records for their own purposes.
- 03Prevents wear and tear on your documents.
- 04Increases workforce efficiency and reduces costs.
- 05Reduces loan-and-return issues.
- 06Prevents loss of time and space.
Technical specifications
Infrastructure and integration
- Active Directory Integration
- 100% Web-Based
- Fully Parametric
- News and Announcements
- Mobile Compatible
- HTML5 Responsive Screens
- SQL Server, Oracle Support
- Loan Tracking Module
- Disposal Module
- Flexible Authorisation Structure
- Dedicated Screens for Departmental and Institutional Archives
- Standard File Plan Management
- Task Assignments
Frequently asked questions
Questions people ask about Arşivist DAYS
What is a Document Archive Management System?
A Document Archive Management System (DAYS) is a web-based system that records and locates the printed documents in an organisation’s departmental and central archives according to a standard file plan, and manages them in line with archiving principles.
Which organisations is Arşivist DAYS suitable for?
A scalable solution for public institutions, municipalities, universities, banks and any organisation with a large printed-document archive.
How is the loan-and-return process tracked?
The system records which document was borrowed by whom, when, and its return date, reducing loan-and-return issues.
How is document disposal managed?
The standard file plan and retention periods are defined in the system, and documents due for disposal are reported when their time comes.
Is integration with our existing systems possible?
Yes, thanks to its Active Directory integration and flexible structure, DAYS can be integrated with your organisation’s existing authentication and software infrastructure.
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